Division of Developmental Disabilities Resources

04.13.17: DDD Releases Revised Supports Program Policy Manual
04.12.17: Camp Funding Information for 2017
04.12.17: New FAQs: Fee-for-Service and Contribution to Care
04.10.17: DDD Releases Community Care Waiver Policy Manual
04.01.17: Let’s Get to Work! Event for Individuals/Families Announced
03.31.17: Community Care Waiver (CCW) Renewal Approved
03.22.17: Quarterly Meeting Presentations Available
03.09.17: March 21 Quarterly Update Meetings for Families and Providers
02.21.17: 60-Day Public Comment Period Open: Proposed Readoption with Amendments
02.02.17: Update and FAQs Regarding Transition to a New Fiscal Intermediary
01.24.17: NEW! Family Guide to the Supports Program Policy Manual
01.13.17: DDD Finalizes Housing Assistance Policy
12.08.16: New Jersey’s Statewide Transition Plan Submitted to CMS
10.06.16: 2017 Graduates Timeline Released
04.01.16: Housing Policies Update

 

06.22.17 Quarterly Division Update Meeting Slides Available

The Division held Quarterly Update Meetings for Families and Providers on June 20, 2017. The presentation slides are available below:

Quarterly Division Update Meeting for Providers

Quarterly Division Update Meeting for Families

 

06.09.17 Deadline to Complete Mandatory NJ CAT

With the approval of its Community Care Waiver (CCW) renewal in March, the Division is now moving toward full implementation of the Medicaid-based fee-for-service system, under which completion of the New Jersey Comprehensive Assessment Tool (NJ CAT) is required for individuals receiving Division-funded services in the new system. 

To prevent discontinuation of Division-funded services, the NJ CAT must be completed by July 31, 2017.

For information about the NJ CAT and instructions about requesting to complete the NJ CAT, please go to our NJ CAT Resource page. Questions can be directed to DDD’s Fee-for-Service Help Desk: DDD.FeeForService@dhs.state.nj.us.

 

06.07.17 Mandatory Deadlines for Enrollment with New FI

Deadline for Self-Directing Participants

To prevent a disruption in services, individuals/families participating in DDD’s Self-Directed Employee Service Option must enroll with the new Fiscal Intermediary (FI), Public Partnerships, by June 23, 2017. The following notifications are being distributed this week:

Urgent Notice to Individuals/Families Currently Participating in DDD Self-Directed Employee Option

Urgent Notice to Individuals/Families Dually Enrolled in PPP and DDD Self-Directed Employee Option

Please note a 90-day extension for enrollment with Public Partnerships has been granted only for participants dually enrolled with PPP and DDD who wish to delay their enrollment until a review of the EIN issue has been completed and a final determination made.

Deadline for Qualified Providers

To prevent a disruption in payment for DDD-funded services, qualified providers must enroll with the new Fiscal Intermediary, Public Partnerships, by June 15, 2017.

In addition, those qualfied providers who wish to offer/provide Medicaid reimbursable services in the new fee-for-service system must complete the Combined Application to Become a Medicaid/DDD Approved Provider by July 1, 2017.

Notice to Qualified Providers

06.02.17 Last Call for Individuals/Families to Participate in NCI Survey Project

In February, the Division announced we would be participating in the National Core Indicators (NCI) survey project, a national project whose purpose is to develop standard performance measures for state systems that provide services to adults with developmental disabilities.

An initial invitation was sent to families in May and a reminder was sent in early June. If you have already completed one of the voluntary, anonymous NCI surveys, thank you. If not, please note that paper versions of the survey should be mailed by June 16, 2017, and online surveys should be completed by June 30, 2017.

If there are any questions about the NCI survey project, please contact us at DDD.NCI@dhs.state.nj.us or 609.631.4626.
top of page

 

June 8, 2017

Dear Division Constituents and Community Partners,

With the March 30 approval of its Community Care Waiver renewal, the Division is now moving toward full implementation of the Medicaid-based fee-for-service system, under which completion of the New Jersey Comprehensive Assessment Tool (NJ CAT) is required for individuals receiving Division-funded services in the new system.

Since 2015, the Division has sent multiple notifications regarding mandatory completion of the NJ CAT to individuals who receive or are eligible to receive Division-funded services. This week, a FINAL NOTIFICATION letter will be sent to individuals currently receiving Division-funded services and residing in their own home or with family who have not yet completed the NJ CAT.

To prevent discontinuation of Division-funded services, the NJ CAT must be completed by July 31, 2017.

Please see instructions below for submitting a request to complete the NJ CAT. And please share this communication as widely as possible to ensure that individuals and families are aware of this important deadline.

June 5 2017: Final Call to Participate in the NCI Survey Project

New Jersey’s service system for adults with intellectual/developmental disabilities, age 21 and older, has undergone and is continuing to move forward with a number of significant reforms. At the heart of these reforms is a strengthened commitment to ensuring the delivery of high quality services in the community that support and reflect individual choice.

As national best practices demonstrate, ensuring quality services is a process that begins with the measurement of key performance indicators. The National Core Indicators (NCI) is a national project whose purpose is to develop standard performance measures for state systems that provide services to adults with developmental disabilities.

The New Jersey Division of Developmental Disabilities is excited to participate in the NCI project through utilization of three of NCI’s voluntary surveys. The Adult Consumer Survey is a face-to-face conversation between individuals receiving services and trained interviewers. The Adult Family Survey and Family/Guardian Survey, both of which are anonymous, are completed online (or via a paper version if necessary).

Reminders to complete the survey, along with a National Core Indicators Overview, were mailed to family members/guardians in late May. If you have already completed the survey there is no need to complete it again.  Online responses to the survey should be completed by June 30, 2017. Paper versions of the survey should be mailed to the Division by June 16, 2015.  Division staff are continuing to call randomly selected individuals to request their voluntary participation in a face-to-face interview.

If you are an individual who receives Division-funded services:

>You may receive a phone call in the coming weeks from a DDD staff person asking if you would be willing to participate in a face-to-face conversation about your experiences with the Division.
>It is your choice whether or not you would like to participate. If you choose to participate, we will schedule a time and place to meet that is convenient for you.
>Your responses will be confidential.
>Staff at DDD is very interested in hearing about your experiences with the Division.

If you are a family member/guardian of an individual who receives Division-funded services:

>You may receive a letter in the mail indicating you have been selected to participate in one of the NCI family surveys. THE MAILING WILL BE RECOGNIZABLE AS IT WILL BE PRINTED ON BRIGHT YELLOW PAPER, which will show through the window in the envelope.
>There will be a web address (URL) through which you will access the survey. This web address will be unique to you and cannot be shared. There will also be contact information if you prefer to request a paper copy.
>It is your choice whether or not you would like to participate, but please know that staff at DDD is very interested in hearing about your experiences with the Division.

If you are a Support Coordinator, Service Provider, Division staff, or other community partner, your assistance is needed to:

>REMIND the individuals and families in your networks to expect a mailing on bright yellow paper with a link to one of the two surveys, and possibly a phone call to schedule an interview.
>EDUCATE the individuals and families in your networks about the importance of the survey.
>ENCOURAGE the individuals and families in your networks to participate in the survey!

>Service providers and community partners should be aware that you may see individuals being interviewed by DDD staff at your locations.
> The success of this survey project, and of any quality improvement strategies that may emerge as a result, is directly proportional to our ability to elicit thoughtful, honest participation by individuals nd their families.
>Your participation, assistance, and support are greatly appreciated, and we look forward to continuing to work with you to improve Division-funded services for adults with intellectual/developmental disabilities in New Jersey.
If you have questions or concerns about the surveys, please contact us by email at DDD.NCI@dhs.state.nj.us or by phone at 609.631.4626.

 

Updates for Individuals/Families Participating in DDD’s Self-Directed Employee Option

Morris County In-Person Enrollment Session Added by Public Partnerships for DDD Self-Directing Participants

Please note that the Division’s new fiscal intermediary, Public Partnerships, LLC (PPL) has announced it will be adding an in-person enrollment session for individuals, families and Self-Directed Employees in the Morris County area:

Friday, June 2, 2017 | 12:00 PM – 8:00 PM | Morristown, NJ
Details and registration links for all upcoming PPL events for DDD individuals, families and Self-Directed Employees will be available on Public Partnerships’ DDD Trainings web page.

REMINDER: Public Partnerships Sessions for the Upcoming Week: Saturday, May 27 – Friday, June 2

Saturday, May 27, 2017

In-Person Enrollment

10:00 AM – 6:00 PM

Holiday Inn Princeton

100 Independence Way

Princeton, NJ 08540

REGISTER NOW

Wednesday, May 31, 2017

In-Person Enrollment

12:00 PM – 8:00 PM

Hampton Inn & Suites Vineland

2134 West Landis Ave.

Vineland, NJ 08360

REGISTER NOW

Thursday, June 1, 2017

Orientation & Training

10:00 AM – 12:00 PM

Saddle Brook Marriot

138 New Pehle Ave.

Saddle Brook, NJ 07663

REGISTER NOW

Thursday, June 1, 2017

In-Person Enrollment

1:00 PM – 8:00 PM

Saddle Brook Marriot

138 New Pehle Ave.

Saddle Brook, NJ 07663

REGISTER NOW

NEW! Friday, June 2, 2017

In-Person Enrollment

12:00 PM – 8:00 PM

Hyatt Regency Morristown

3 Speedwell Ave.

Morristown, NJ  07960

Registration available soon


Online/Phone Enrollment with Public Partnerships

 Please note that the DDD self-directing participant must enroll as the employer of record before his/her Self-Directed Employee(s) can enroll.

1) First, call Public Partnerships Customer Service to get unique Participant ID #: 844.842.5891
2) For online enrollment: Go to pplenroll.com to register for access to the Online Enrollment System
3) For phone enrollment: Call Public Partnerships at 877.908.1752

There is a separate enrollment process for PPP participants. For information, please contact the PPP Customer Service Team or visit Public Partnerships’ DDS web page.

05.19.17 NEW WEBINAR: How DDD Services Can Support a Meaningful Life

 

How upport an Individual with I/DD’s Best and Most Meaningful Life
Date: Wednesday, June 7, 2017
Time: 1:00 PM – 3:00 PM
Presenter(s): DDD Supports Program and Employment Services Unit

For more information and to register, please visit DDD Webinars.

 

05.15.17 NEW WEBINAR: Q&A on Transition to New Fiscal Intermediary

Q&A for DDD Self-Directing Individuals/Families Transitioning to the New Fiscal Intermediary

Date: Tuesday, May 30
Time: 5:30 PM – 7:30 PM
Presenter(s): Christine James, MSW, LSW, Assistant Division Director]

For more information and to register, please visit DDD Webinars.

 

05.15.17 Proposed Readoption with Amendments: Comment Period Announced

 

Electronically: DDD-CO.LAPO@dhs.state.nj.us

USPS Mail: Carol Jones, Administrative Practice Officer, Division of Developmental Disabilities, PO Box 726, Trenton, NJ 08625-0726

Fax: 609.631.2214The Proposed Readoption with Amendments: N.J.A.C 10:41A, Human Rights Committees, was published in the New Jersey Register on May 15, 2017 and is available on the Department of Human Services’ Proposed Rules and Amendments web page. There is a sixty-day public comment period, which ends Friday, July 14, 2017. Written comments may be submitted as follows:

 

Comment Period for Proposed Readoption with Amendments Announced

The Proposed Readoption with Amendments: N.J.A.C 10:41A, Human Rights Committees, was published in the New Jersey Register on May 15, 2017 and will be available on the Department of Human Services’ Proposed Rules and Amendments web page. There is a sixty-day public comment period, which ends Friday, July 14, 2017. Written comments may be submitted electronically, or by mail or facsimile, as follows:

Electronically: DDD-CO.LAPO@dhs.state.nj.us

USPS Mail: Carol Jones, Administrative Practice Officer, Division of Developmental Disabilities, PO Box 726, Trenton, NJ 08625-0726

Fax: 609.631.2214

 

05.10.17 New Webinar: PPP/DDD Dual Enrollment for Self-Directing Individuals/Families

PPP/DDD Dual Enrollment for Self-Directing Individuals/Families Under the New Fiscal Intermediary
Wednesday, May 17: 5:00 PM – 7:00 PM
Presenters: Christine James, MSW, LSW, Assistant Division Director, DDD
Joseph Amoroso, Director, DD

REGISTER NOW for PPP/DDD Dual Enrollment Under the New Fiscal Intermediary

 

Division Update 05.09.17

Updates for PPP/DDD Dually Enrolled Individuals/Families

Clarification on Hiring a Parent/Guardian as a Self-Directed Employee (SDE) Under the New Fiscal Intermediary

Updates for Individuals/Families Participating in DDD’s Self-Directed Employee Option

Updates for DDD Qualified and Community Providers on the Transition to a New Fiscal Intermediary

Updates for PPP/DDD Dually Enrolled Individuals/Families PPP/DDD dual enrollment fact sheet published

To address some of the questions and concerns that have been expressed by individuals and families, Public Partnerships has developed a new fact sheet, Information for Individuals Dually Enrolled in PPP and DDD.

PPP/DDD dual enrollment webinar scheduled

PPP/DDD Dual Enrollment Under the New Fiscal Intermediary

Wednesday, May 17: 5:00 PM – 7:00 PM

Presenters: Christine James, MSW, LSW, Assistant Division Director, DDD; Joseph Amoroso, Director, DDS

REGISTER NOW for PPP/DDD Dual Enrollment Under the New Fiscal Intermediary

For questions about the transition, please refer to the appropriate Public Partnerships Customer Service Team:

DDD: PPP:
njddd-cs@pcgus.com

Main: 844.842.5891

Spanish: 844.842.5892

Support Coordinators: 844.842.5893

cs-njppp@pcgus.com

Main: 844.880.8702

Spanish: 844.880.8703

Clarification on Hiring a Parent/Guardian as a Self-Directed Employee (SDE) Under the New Fiscal Intermediary

DDD: Individuals participating in the DDD Self-Directed Employee option had not been able to employ a parent, guardian or spouse to provide DDD services under the old fiscal intermediary (Easter Seals) and will not be able to employ a parent, guardian or spouse to provide DDD services under Public Partnerships.

PPP: Individuals participating in the DDS Personal Preference Program (PPP) had been able to employ a parent or guardian to provide PPP services under the old fiscal intermediary, and will continue to be able to employ a parent or guardian to provide PPP services under Public Partnerships.

Updates for Individuals/Families Participating in DDD’s Self-Directed Employee Option

Orientation and Training session and In-Person Enrollment session added in Bergen County

Public Partnerships has added an Orientation and Training session and an In-Person Enrollment session in Bergen County for individuals, families and employees participating in DDD’s Self-Directed Employee option:

Thursday, June 1, 2017

Saddle Brook Marriott
10:00 AM – 12:00 PM Orientation and Training
1:00 PM – 8:00 PM In-Person Enrollment
Details and registration links for these Public Partnerships sessions will be available on Public Partnership’s DDD Trainings page. 

Online or phone enrollment for individuals/families participating in DDD’s Self-Directed Employee option

To enroll with Public Partnerships as the employer of record, DDD individuals/families will need a PPL ID # (this is different from the DDD ID #). Call 844.842.5891 to get the PPL ID #, then:

For online enrollment, go to pplenroll.com and register for access to the Online Enrollment System

For enrollment over the phone, call 877.908.175

There is a separate enrollment process for PPP participants. For information, please contact the PPP Customer Service Team (below) or visit Public Partnerships’ DDS web page.

Upcoming Webinar

Q&A for DDD Self-Directing Individuals, Families and Self-Directed Employees Transitioning to the New Fiscal Intermediary

May date to be determined – more information to come

Updates for DDD Qualified and Community Providers on the Transition to a New Fiscal Intermediary

Qualified Providers: Public Partnerships will send  an email to Qualified Providers in early May that will include enrollment instructions, an IRS Form W-9, and a Payment Method Form. (Qualified Providers are agencies registered on DDD’s eRecord/iRecord.)

Community Providers: Public Partnerships will mail a letter to Community Providers in early May – from a list furnished by Easter Seals NJ – that will include enrollment instructions, an IRS Form W-9, and a Payment Method Form. (Community Providers are agencies not registered on DDD’s eRecord/iRecord.)

If you are a DDD Qualified or Community Provider and do not receive a communication from Public Partnerships by Friday, May 12, please contact the Public Partnerships’ DDD Customer Service Team at 844.842.5891 or njddd-cs@pcgus.com.

Please note: Public Partnerships will not process future provider/vendor payment vouchers without a W-9 on file. The provider/vendor payment voucher template will be available on the Public Partnerships website.

 

04.26.17 Divison Update-CORRECTION

Please note the following correction with regard to enrollment options for individuals (or their authorized representative) and Self-Directed Employees (SDEs) who participate in DDD’s Self-Directed Employee service model and are transitioning from Easter Seals to Public Partnerships, LLC (PPL).

Individuals (or their authorized representative) and Self-Directed Employees can enroll with PPL in any of the following ways:

. Online
. Over the phone
. In person, by registering for and attending one of the in-person enrollment sessions that PPL is holding

Details and registration links for all upcoming PPL trainings and enrollment sessions are available on PPL’s DDD Trainings web page.

Please accept our apologies, as our previous communications erroneously stated that Self-Directed Employees could only enroll online.

Questions regarding enrollment with PPL can be directed to the PPL Customer Service Team for New Jersey:

Email: njddd-cs@pcgus.com  | Phone (English): 844.842.5891 | Phone (Spanish): 844.842.5892
Phone (for Support Coordinators): 844.842.5893

Thank you.
Division Communications New Jersey Division of Developmental Disabilities

04.25.17

Please note that the Division’s new fiscal intermediary, Public Partnerships, LLC (PPL) has added an in-person Orientation and Training session for individuals, families and Self-Directed Employees in the Monmouth/Ocean County area:

Wednesday, May 3, 2017 | 5:00 PM – 7:00 PM | Tinton Falls, NJ

PPL has also added in-person enrollment sessions in June for individuals/families. (There is no in-person enrollment option for Self-Directed Employees – they must enroll online.)

Details and registration links for all upcoming PPL events for individuals, families and Self-Directed Employees are available at  www.publicpartnerships.com/news/pnews/post/nj-division-of-developmental-disabilities-key-training-session-dates.

04.13.17 DDD Releases Revised Supports Program Policy Manual

The Division is pleased to release the revised Supports Program Policies and Procedures Manual, v.4. This version supersedes all other versions and is in effect immediately.
top of page

 

04.12.17 Camp Funding Information for 2017

We are pleased to release the 2017 Camp Funding Assistance guide. Please note that individuals enrolled in the Supports Program and individuals enrolled on the Community Care Waiver (CCW) who have transitioned into fee-for-service will access camp via their fee-for-service budget.
top of page

 

04.12.17 New FAQs: Fee-for-Service and Contribution to Care

The Division is pleased to release a new frequently asked questions (FAQs) document: Fee-for-Service and Contribution to Care.
top of page

 

04.10.17 DDD Releases Community Care Waiver Policy Manual

The Division is pleased to release the Community Care Waiver (CCW) Policies and Procedures Manual, v.1.

Please note that while it is being released in draft form to give stakeholders an opportunity to provide feedback, the CCW policies and procedures will be in effect immediately for the small pilot cohort of CCW program participants shifting into fee-for-service this spring. Comments and feedback regarding the CCW policy manual can be directed to DDD.CCWHelpdesk@dhs.state.nj.us.
top of page

 

04.01.17 Let’s Get to Work! Event for Individuals/Families Announced

April marks five years since Gov. Christie proclaimed New Jersey an Employment First state. In celebration of that important milestone, we are excited to announce a Let’s Get to Work event on Wednesday April 26, 2017, from 10:00 AM – 7:00 PM at DDD’s central office, 5 Commerce Way, Hamilton, NJ 08691. This event is an opportunity for individuals with intellectual/developmental disabilities and their families to sign up for a one-on-one guidance session to assist them with their employment goals.

Please see Let’s Get to Work for additional details and registration information.
top of page

 

03.31.17 Community Care Waiver (CCW) Renewal Approved

As announced today by the NJ Department of Human Services, the federal Centers for Medicare and Medicaid Services (CMS) approved the Division’s Community Care Waiver renewal. This approval, which we have been working toward since 2013, means that we can now move forward with full implementation of the Division’s transition to a fee-for-service system.
top of page

 

03.22.17 Quarterly Meeting Presentations Available

The Quarterly Division Update Meeting for Families and Providers held on March 21 and included an overview presentation from the Division’s new fiscal intermediary, Public Partbnerships, LLC (PPL). Please see below for links to the meeting presentations:

Quarterly Division Update for Families

Quarterly Division Update for Providers

The next Quarterly Update Meeting for Families and Providers is scheduled for Tuesday, June 20, 2017.
top of page

 

03.09.17 March 21 Quarterly Update Meetings for Families and Providers

Registration is required and opens Monday, March 13, 2017 at 9:00 AM.

Quarterly Meeting for PROVIDERS
Tuesday, March 21, 2017
2:00 PM – 4:00 PM
Quarterly Meeting for FAMILIES
Tuesday, March 21, 2017
5:00 PM – 7:00 PM

Beginning Monday 3/13/17 at 9:00 AM, email your request to attend to Diane Flynn and include:

Name, Email, Phone Number of Person Requesting to Attend

Which meeting: Providers or Families

Provider Affiliation (only if attending Providers meeting)

PLEASE NOTE: Registration is first come, first served | PROVIDER ATTENDANCE is limited to one representative per agency | Confirmed attendees will receive a confirmation email.

The next Quarterly Update Meeting for Families and Providers is scheduled for Tuesday, June 20, 2017.
top of page

 

02.21.17 60-Day Public Comment Period Open: Proposed Readoption with Amendments

The Proposed Readoption with Amendments: N.J.A.C 10:42A, Life-Threatening Emergencies, was published in the New Jersey Register on February 21, 2017. There is a sixty-day public comment period, which ends Friday, April 21, 2017. Written comments may be submitted electronically, or by mail or facsimile, as follows:

Electronically: DDD-CO.LAPO@dhs.state.nj.us

USPS Mail: Carol Jones, Administrative Practice Officer, Division of Developmental Disabilities, PO Box 726, Trenton, NJ 08625-0726

Fax: 631.2214

top of page

 

02.02.17 Update and FAQs Regarding Transition to a New Fiscal Intermediary

Assistant Commissioner Liz Shea today distributed a Division Update regarding DDD’s transition from Easter Seals to Public Partnerships, LLC (PPL) as its fiscal management service provider (‘fiscal intermediary’). This transition will also involve a a change from an Agency with Choice (AwC) service delivery moeld to a Fiscal/Employer Agent (F/EA) model. Please read the Division Update and What the New Fiscal Intermediary Means for Individuals/Families: FAQs for details and guidance around this transition.
top of page

 

01.24.17 NEW! Family Guide to the Supports Program Policy Manual

In collaboration with the NJ Regional Family Support Planning Councils, the Division has developed a resource for families. The Supports Program Policies and Procedures Manual: A Quick Guide for Families can assist families in gaining a basic understanding of the Supports Program and its service benefits.
top of page

 

01.13.17 DDD Finalizes Housing Assistance Policy

The Division has finalized a Housing Assistance Policy, which explains the rules governing Supportive Housing Connection vouchers, as well as the procedures for applying. The Supportive Housing Connection, a partnership between the NJ Department of Human Services (DHS) and the NJ Housing and Mortgage Finance Agency (HMFA), was created specifically to administer DHS rental subsidies to individuals served by the department, through the Division of Developmental Disabilities.Along with the Housing Assistance Policy, we also have developed the following helpful documents:

DDD Housing Assistance: Frequently Asked Questions

Residential Providers and Housing Costs: Frequently Asked Questions

How to Find Housing: A Guide for Individuals Who Have Been Approved for a Supportive Housing Connection (SHC) Housing Voucher

Copyright 2017- The New Jersey Council on Developmental Disabilties
Advocate | Collaborate | Participate