FY-2017 Grant F.A.Q.s

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FY-2017 Grant Cycle – Frequently Asked Questions

The NJCDD has received a number of questions from prospective grantees relating to the funding opportunities available during our current grant cycle.  In an effort to provide equal assistance to all grant applicants, the NJCDD will address any questions submitted by prospective grantees and provide answers in the space below.  All grant applicants are welcomed to submit their questions relating to this year’s application process to the NJCDD’s Executive Director, Kevin Casey, via email at kevin.casey@njcdd.org.

Please check this page frequently, as we will continue to add questions and answers as they are submitted, from now until the application deadline of Monday, March 6, 2017 at 5pm.

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1.  Is there a minimum and/or maximum grant request amount?

There is no minimum dollar amount for which prospective grantees may apply. There IS a maximum dollar amount, however. The maximum dollar amounts available for this grant cycle are as follows:

Self-Advocate and Family Material and Training – Up to $75,000
Direct Support Staffing Issues – Up to $100,000
Special Education Advocacy – Up to $150,000

2.  What is the term of the current grant period? Are consecutive years possible?

The funding period for the NJCDD’s current grant opportunities begins on July 1, 2017 and ends on June 30, 2018. Funding for successful grant projects is available for up to three consecutive years. In order to continue funding, grantees must reapply for each fiscal year, up to three years.

3.  Can an organization submit more than one proposal; for example, proposals under more than 1 of the 3 focus areas (Self/Family Advocacy Training; DSP Advocacy; Special Education Advocacy)?

Yes, organizations are welcomed to apply for more than one of the current grant opportunities available. However, prospective grantees must submit individual grant proposals for EACH of the grant opportunities in which they are seeking funding. For example, if an organization would like to apply for a grant in the area of Direct Support Staffing and Special Education Advocacy, they must submit one full application for Direct Support and one full application for Special Education.

4.  At the time of its release, the NJCDD’s Grant Proposal cover page indicated, in the text box relating to the Type of Applicant, that prospective grantees should indicate the applicable goal in which they are applying for funding; either Housing, Community Supports, or Health (objectives A or B). Does this relate to the current grant opportunities, and if so, how should this be addressed?

Please accept our apologies for this error on our FY-2017 Grants Cover Page. The applicable goals should have been changed to read as: Self-Advocate/Family Training and Materials, Direct Support Staffing, Special Education Advocacy. This error has been corrected and the updated page is available for download on our Apply for a Grant page.

When filling out this page of the grant application, prospective grantees must indicate the grant opportunities for which they are applying. Please indicate whether you are applying for grant funding in the area of Self-Advocate/Family Training and Materials, Direct Support Staffing, or Special Education.

5.  On the FY-2017 Grant Application cover page, in the space relating to Funding for ONE Year Only, the NJCDD asks that prospective grantees indicate the Match Funds that their organization will provide in addition to the funds awarded by the NJCDD. Are grantees required to provide Match Funds? If so, how much funding are grantees required to provide?

Yes, successful grantees are required to provide Match Funds. Grantees must provide an additional 25% of the funding they receive from the NJCDD.

For example, if the NJCDD awards an organization grant funding in the amount of $100,000, the grantee will be required to match that funding with an additional $25,000, with a total of $125,000 (NJCDD Funds + Match Funds)

6.  Can prospective grantees provide match dollars in indirect cost categories despite the fact that Council dollars cannot be used for indirect costs?


7.  If yes, can prospective grantees include the cost of fringe benefits (e.g. health insurance, paid time off, travel expense reimbursement, etc. for employees or consultants) in their match funding?

Yes. For example, if a grantee is required to provide match funding of $20,000, and the cost of fringe benefits for any employees/consultants tasked with carrying out their grant program is equal to $12,000, the grantee will only need to provide an additional $8,000 in Match Funds. Please note that prospective grantees will be expected to provide documentation of the cost of fringe benefits for all employees/consultants who will be working on the grant program.

8.  On Page 2 of the grant application form, under the section titled “Organizational Qualifications”, item #3 asks applicants to identify all organizations, subcontractors, and consultants collaborating on the proposed project with your organization, and provide a brief (one paragraph) description of their role.  Are one or more partners/subcontractors/consultants required as a condition of a grant?

No; partnerships, subcontractors, or consultants are not required as a condition of any grants.  If your organization intends to fully staff and administer your grant project with in-house resources and employees, you may simply leave that section blank, as it does not apply to you.  If, however, you do plan on hiring or collaborating with other organizations or consultants, you will simply need to include a one-paragraph description of each individual or organization with whom you will be working, under a separate heading : Partnerships.  In addition, you will also need to include completed and signed copies of the NJCDD’s Partner Agreement for each individual or organization with which you will be partnering.  You can find a copy of this form on the Apply for a Grant page.

9.  Under what format should grant proposals be submitted?  How should each section be organized when grant proposals are submitted?  Some sections seem to overlap in required content.

Your grant proposal(s) should be organized in this way:

Title Page

FY-2017 Grant Proposal Form
a.  Organizational Qualifications
b.  Targeted Population
c.  Project Abstract/Narrative
d.  Sustainability
e.  Goals & Timelines (including Projected Outcomes)

Executive Summary
the requirements for this are outlined in the Grant Application Instructions document available on the Apply for a Grant page
a.  Proposal of what will be done
b.  What outcomes will be produced
c.  Personnel assigned to do the work
d. Partnership Agreement (only if applicable)
e.  Budget Narrative (a format for the Budget Narrative is available to download on our Apply for a Grant page)

Note that there WILL be an overlap of information outlined in you Executive Summary and your full Proposal.  The Executive Summary is just that – a more brief description of the proposed grant project than will be in your full Proposal forms.

10. On the Cover Page of the Grant Proposal Form, about midway down, there are a row of boxes:
Funding 1 Year Only]  [NJCDD Funds]  [Match Funds]  [Total Funds]  [Grant Type]
Can you please clarify what is meant by the rightmost box (Grant Type – Poverty or Non-Poverty)
This refers to the physical address/main location in which a grantee organization is based.  Grantees who operate within a designated “poverty area”, as recognized by the State of New Jersey, will enter “Poverty” in this box.  Grantees who do not operate within a designated poverty area will enter “Non-Poverty”.

11.  Must all grant applications be mailed in, or are perspective grantees allowed to hand-deliver applications?
The NJCDD WILL allow applicants to hand-deliver their grant applications if they so choose.  Please remember that NJCDD staff MUST have all submitted applications in-hand by 5:00pm on Monday, March 6.  If a perspective grantee chooses to hand-deliver an application, and arrives at the NJCDD offices any time after 5:00pm, staff WILL NOT be able to accept their written proposals.

As a reminder, the NJCDD offices are located at:
20 West State Street; 6th Floor (The Mary G. Roebling Bldg.)
Trenton, NJ 08608


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