Grant Application Questions

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The NJCDD sometimes receives questions from prospective grantees relating to the grant opportunities announced each fiscal year.  In an effort to provide equal assistance to all grant applicants, the NJCDD will address any questions submitted by prospective grantees and provide answers in the space below.

Any questions relating to the NJCDD’s grant forms of the grant writing process, in general, may be submitted in writing to the NJCDD at or by calling 609-292-3745 and asking for Grants Management.

Responses to the questions submitted are listed below, along with responses to some frequently asked questions relating to the NJCDD Grant Application Process.

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Could you please explain what “in poverty areas” means in terms of whether the local match is 10%, instead of 25%? Does that refer to where the applying organization is based? Or does it refer to the areas we will be targeting, or something else?

Federal grant funding through the NJCDD may not exceed 75% of the total costs of the project. There is an exception for a project that EXCLUSIVELY serves a designated poverty area, in which case, up to 90% of the costs can be charged to grant funds. Because this RFP is intended to serve the entire state of NJ, a full match of 25% is required. To view the designated poverty areas in NJ, click here:

Are organizations based outside of New Jersey (e.g. based in New York) eligible to apply?


On page 3 of the grant announcement, NJCDD indicates that (sic) “The Council is seeking proposals from applicants knowledgeable about dental services in New Jersey ….” Could you clarify whether this means that NJCDD considers applicants with no prior formal professional experience with dental services and service providers in New Jersey as unqualified to perform the requested work, or is knowledge as expressed through our application narrative sufficient?

Prior professional experience with dental services and service providers in New Jersey is not required nor would it be a sole factor in rendering an applicant as “unqualified.”Applicants must demonstrate that they have the skills, knowledge, and capacity to carry out the work detailed in the RFP. In Section I of the RFP, “Organizational Qualifications and Target Population”, applicants must summarize the organization’s qualifications to conduct the proposed project, list project job descriptions, and identify partners. In instances such as the one described, partnerships with New Jersey-based organizations, or those with experience in New Jersey, might be considered if the applicant believes such partnerships would be helpful or necessary to carry out the work proposed in the grant. 

The FY-2019 Grant Budget Narrative template provided at does not include a category for indirect costs. Are we permitted to adjust this template (to add rows and adjust the formulas) to account for indirect costs? If not, under which budget category should we include indirect costs in this document?

On page 14, the RFP addresses the issue of Indirect Costs: 1) If you have a federally approved, negotiated indirect cost agreement, you may use that rate; please attach the agreement to your budget. 2) If you don’t have an approved rate, you will need to attach a justification specifying what is included in your indirect costs and what rate you are using. Additional rows may be added to the budget form as needed. 

Can you please clarify if there is a maximum allowable fringe rate for proposal budgets, even for fringe rates that are federally approved? While the Grant Budget Narrative template indicates that NJCDD sets a 20% maximum fringe rate, our organization’s federally approved, negotiated indirect cost agreement includes a fringe rate that exceeds that amount, and we would use the federally approved indirect rate in calculating our indirect costs.

The maximum allowable fringe is 20%, however, in cases in which a federally approved fringe rate exceeds that amount, applications may use the federally approved rate. Please describe this in the budget narrative.

I was wondering if NJCDD night (sic) consider a proposal geared toward direct patient services under this RFP or perhaps a different a different (sic) one?

At some point in the future, it is possible that the Council would issue an RFP for innovative pilot projects around dental care. However the goal of this RFP is to invite organizations to submit proposals for developing a comprehensive 5-pronged report and plan which assesses the current system; summarizes barriers to timely and effective care; identifies sources of the barriers; recommends strategies to address barriers and improve access; and lays out an advocacy plan with implementation strategies.

Are the Grant Proposal Form, Budget Narrative, and Partner Agreement (as applicable) the only documents required for proposal submissions?

Yes, those are the only documents that will be required upon submission of your proposal. 

In PART FOUR of the Grant Application Instructions, it states that “the NJCDD requires a local match contribution on all grants awarded”.  This is equal to 25% of the grant funds.  With the required 25% match, please provide the actual amount the Council will fund and clarify if the required match is 25% of the funded amount or 25% of the total project budget.

When the NJCDD awards grant funding, it is required that successful grantees Match that amount with additional funding, which would be applied to the total overall budget of the project they are planning to carry out.For example – If the NJCDD announces grant funding available in the amount of $100,000, a prospective grantee will need to match at least 25% of that amount in additional funding.  The combination of the NJCDD’s funding and the local match makes up the total project budget.

See Formula Below:

Available NJCDD Grant Funds = $100,000
Required Local Match = 25% of the Grant Funding (in this case, $25,000)

Total Project Budget
NJCDD Grant Funds ($100,000) + 25% Local Match ($25,000) = $125,000

PLEASE NOTE: Although NJCDD grants are available Up To a certain dollar amount (For Example, $100,000), perspective grantees can apply for less than that if they see fit.

If, for example, an anticipated Total Project Budget is $100,000, grantees can apply for less funding from the Council.  However, they will be required to provide any matched funding to meet the $100,00 total budget.

See Formula Below:

NJCDD Grant Funds = $80,000
Local Match (additional 25%) = $20,000
Total Project Budget
$80,000 + $20,000 = $100,000

Are grantees permitted to include indirect costs in the grant budget?  If so, what is the percentage limit?

Yes.  The general limit that the NJCDD sets is 20% of the total budget.  However, if you have a federally approved percentage that differs from the NJCDD’s 20%, you should use that instead. 

Are there match requirements for the grant opportunities currently available?

Yes.  Matching funds are required for all NJCDD grants.

Are perspective grantees able to submit proposals for projects that would be carried out over several years, with grants funds distributed accordingly?  Or must all work be accomplished in one year?

NJCDD grants are awarded in yearly increments, allowing grantees to reapply for funding for each additional year (usually up to three years).

If your proposed project will be carried out over two or three years, your first grant proposal should be for the first year of this project.  Include the goals and benchmarks you plan to reach within the first year (along with the total project budget for the year).

For the next year of funding, grantees will need to submit proposals with second year goals, benchmarks, and budgets. The same would apply if grantees wish to apply for a third year.


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